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Privacy Policy

Pennies from Heaven Fundraising Limited (trading as Microhive) promises to respect any personal data you share with us and keep it safe. We aim to be clear when we collect your data and when we hold your personal data on behalf of your employer. We aim not do anything you wouldn’t reasonably expect.
This privacy notice tells you what to expect when Pennies from Heaven Fundraising Limited (trading as Microhive) collects or holds personal information. The policy includes information about:

  • When we collect information about you
  • How we use personal information
  • When we process your information on behalf of your employer
  • Your rights
  • Keeping your information up to date
  • How to contact us

Who we are:

In this Privacy Policy, “Pennies from Heaven Fundraising Limited (trading as Microhive)”, “PFH”, “we”, or “our” means:

  • Pennies from Heaven Fundraising Limited a company registered in England and Wales (Registration No. 3851605) and whose registered office is at The Studio, 2 Boreli Yard, Farnham, Surrey, GU9 7NU; and
  • Pennies from Heaven Distribution Limited a company registered in England and Wales (Registration No.3931760) and whose registered office is at The Studio, 2 Boreli Yard, Farnham, Surrey, GU9 7NU.

When we collect information about you:

Visitors to our website
Our website address is microhive.org.uk

Website Hosting
We use a third-party service to host our website – Cloudways.com

Contact forms received via the website:

Our website contains a ‘contact us’ page where we ask you to provide:

  • Your name
  • Your email address
  • Your employer
  • The number of staff / pensioners in your organisation (if known)

If you contact us via this page, we will only use your details to return your contact and will not share them with a third party. The information you submit via the contact form is not stored on the website; it is immediately sent to a Pennies from Heaven Fundraising Limited (trading as Microhive) employee to action. We will not share information supplied on the contact form with any person or organisation outside of Pennies from Heaven Fundraising Limited (trading as Microhive), but we may store the information and subsequent conversations on our CRM system. If you do not want us to do this, please let us know at info@microhive.org.uk

People who contact us via social media:

We will not share information supplied via social media with any person or organisation outside of Pennies from Heaven Fundraising Limited (trading as Microhive), but we may store the information and subsequent conversations on our CRM system. If you do not want us to do this, please let us know at info@microhive.org.uk Communication, engagement and actions taken through external social media platforms that we participate on are subject to the terms and conditions as well as the privacy policies held with each social media platform respectively. Depending on your settings or the privacy policies for social media and messaging services like Facebook, WhatsApp or Twitter, you might give us permission to access information from those services, for example when you publicly tag us in an event photo. You are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to your own privacy and personal details.

People who call us:

When you call Pennies from Heaven Fundraising Limited (trading as Microhive) you will be speaking to a member of the Pennies from Heaven Fundraising Limited (trading as Microhive) team. Any information you share within the call will only be used for purposes relating to Pennies from Heaven Fundraising Limited (trading as Microhive) business. We will not share information supplied via phone calls with any person or organisation outside of Pennies from Heaven Fundraising Limited (trading as Microhive), but we may store the information and subsequent conversations on our CRM system. If you do not want us to do this, please let us know at info@microhive.org.uk.

People who email us:

If you send us an e-mail it will be used only in relation to the business of Pennies from Heaven Fundraising Limited (trading as Microhive). We will not share information supplied via email with any person or organisation outside of Pennies from Heaven Fundraising Limited (trading as Microhive), but we may store the information and subsequent conversations on our CRM system. If you do not want us to do this, please let us know at info@microhive.org.uk

Cookies on our site:

About this cookie policy

This Cookie Policy explains what cookies are and how we use them, the types of cookies we use i.e, the information we collect using cookies and how that information is used, and how to control the cookie preferences.
You can at any time change or withdraw your consent from the Cookie Declaration on our website by emailing info@microhive.org.uk. Your consent applies to the following domain: microhive.org.uk

What are cookies?

Cookies are small text files that are used to store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make it more secure, provide better user experience, and understand how the website performs and to analyze what works and where it needs improvement.

How do we use cookies?

As most of the online services, our website uses first-party and third-party cookies for several purposes. First-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.

The third-party cookies used on our website are mainly for understanding how the website performs, how you interact with our website, keeping our services secure, providing advertisements that are relevant to you, and all in all providing you with a better and improved user experience and help speed up your future interactions with our website.

What types of cookies do we use?

Essential: Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information. For example, these cookies allow you to log-in to your account and add products to your basket, and checkout securely.

Statistics: These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit, etc. These data help us understand and analyse how well the website performs and where it needs improvement.

Marketing: Our website displays advertisements. These cookies are used to personalize the advertisements that we show to you so that they are meaningful to you. These cookies also help us keep track of the efficiency of these ad campaigns. The information stored in these cookies may also be used by the third-party ad providers to show you ads on other websites on the browser as well.

Functional: These are the cookies that help certain non-essential functionalities on our website. These functionalities include embedding content like videos or sharing content of the website on social media platforms.

Preferences: These cookies help us store your settings and browsing preferences like language preferences so that you have a better and efficient experience on future visits to the website.

The below list details the cookies used in our website.

COOKIE DESCRIPTION
_ga This cookie is installed by Google Analytics. The cookie is used to calculate visitor, session, campaign data and keep track of site usage for the site’s analytics report. The cookies store information anonymously and assign a randomly generated number to identify unique visitors.
_gat_gtag_UA_198587259_1 This cookie is set by Google and is used to distinguish users.
_gid This cookie is installed by Google Analytics. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. The data collected including the number visitors, the source where they have come from, and the pages visted in an anonymous form.
cookielawinfo-checkbox-advertisement The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category “Advertisement”.
cookielawinfo-checkbox-analytics This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Analytics”.
cookielawinfo-checkbox-functional The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category “Functional”.
cookielawinfo-checkbox-necessary This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category “Necessary”.
cookielawinfo-checkbox-others This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Other.
cookielawinfo-checkbox-performance This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Performance”.
elementor No description available.
GetLocalTimeZone No description
viewed_cookie_policy The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.

 

How can I control the cookie preferences?

Should you decide to change your preferences later through your browsing session, click on this button Cookie Settings. This will display the consent notice again enabling you to change your preferences or withdraw your consent entirely. In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more about how to manage and delete cookies, visit wikipedia.org, www.allaboutcookies.org.

How we use personal information:

As an organisation, carrying out many different tasks we use personal data for a wide number of purposes. We may use personal information to:

  • provide you with the services, products or information you asked for;
  • keep a record of your relationship with us and the conversations we have;
  • respond to or fulfil any requests, complaints or queries you make to us;
  • check for updated contact details against third party sources so that we can stay in touch if you move (see “Keeping your information up to date” below);
  • further our charitable objectives;
  • send you correspondence and communicate with you, using traditional channels and via social media platforms;
  • administer our website;
  • test our technical systems to make sure they are working as expected;
  • display content to you in a way appropriate to the device you are using (for example if you are viewing content on a mobile device or a computer);
  • generate reports on our work, services and events;
  • safeguard our staff and volunteers;
  • conduct due diligence and ethical screening;
  • Identify potential supporters or other partners;
  • process your application for a job or volunteering position;
  • conduct training and quality control;
  • audit and administer our accounts; and/or
  • establish, defend or enforce legal claims.

When we process your information on behalf of your employer:

The employer remains the data controller (and therefore responsible) for the personal data of its staff who are signed up to Pennies from Heaven Fundraising Limited (trading as Microhive). We aim to be a highly responsible data processor and keep your data safe.

Online sign up to Microhive:

This is where an employer has provided consent for their employees to use our website to collect the information required for individuals to sign up to Microhive (you may still know us as Pennies from Heaven in your place of employment). We will only ever send the data of those individuals who have signed up to their own employer. We will retain it on the website for no more than 30 days and on a secure Cloud, with military level encryption, for no more than 12 months. Pennies from Heaven Fundraising Limited (trading as Microhive) will not use this information for any other purpose.

Gift aid claims:

When you join Microhive you may give your consent for Gift Aid to be reclaimed on your donations if you are a UK Taxpayer. You agree for your employer to provide the charities, and Pennies from Heaven Fundraising Limited (trading as Microhive), with your name and address as well as the amount that you have donated, for this purpose only. When obtaining the information for Gift Aid the charities, and Pennies from Heaven Fundraising Limited (trading as Microhive), are only able to use this data for Gift Aid reclaim purposes and are subject to data protection legislation. Pennies from Heaven Fundraising Limited (trading as Microhive) will not use data given to us by employers in any other way. Pennies from Heaven Fundraising Limited (trading as Microhive) will not store the Gift Aid data once it has been sent to the charities. It will be hard deleted.

Your rights:

Under UK data protection law, you have rights over personal information that we hold about you. We have summarised these below:

Right to access your personal information

Pennies from Heaven Fundraising Limited (trading as Microhive) tries to be as open as it can be in terms of giving people access to their personal information. You have a right to ask for a copy of the information we hold about you and we will provide you with this unless legal exceptions apply. If you want to access your information, please contact us stating clearly that you are asking for your own personal data. We will respond to you without undue delay and at the latest within one month of receipt of the request. You should note that as stated above we hold individual data for limited periods of time. The employer remains the data controller (and therefore responsible) for the personal data of its staff who are signed up to Microhive (you may still know us as Pennies from Heaven in your place of employment).

Right to have your inaccurate personal information corrected

You have the right to have inaccurate or incomplete information we hold about you corrected. If you believe the information we hold about you is inaccurate or incomplete, please provide us with details and we will investigate and, where applicable, correct any inaccuracies.

Right to restrict use of your personal information

You have a right to ask us to restrict the processing of some or all of your personal information in the following situations: if some information we hold on you isn’t right; we’re not lawfully allowed to use it; you need us to retain your information in order for you to establish, exercise or defend a legal claim; or you believe your privacy rights outweigh our legitimate interests to use your information for a particular purpose and you have objected to us doing so.

Right to erasure of your personal information

You may ask us to delete some or all of your personal information and in certain cases, and subject to certain exceptions, you have the right for this to be done. If we are unable to delete your information, we will explain why this is the case.

Right to object to the use of your personal information:

If we are processing your personal information based on our legitimate interests or for scientific/historical research or statistics, you have a right to object to our use of your information. If we are processing your personal information for direct marketing purposes, and you wish to object, we will stop processing your information for these purposes as soon as reasonably possible. If you want to exercise any of the above rights, please contact us on Pennies from Heaven Fundraising Limited, PO BOX 542, Witney, OX28 9NE or email info@microhive.org.uk We may be required to ask for further information and/or evidence of identity. We will endeavour to respond fully to all requests within one month of receipt of your request, however if we are unable to do so we will contact you with reasons for the delay. Please note that exceptions apply to a number of these rights, and not all rights will be applicable in all circumstances. For more details we recommend you consult the guidance published by the UK’s Information Commissioner’s Office (ICO (link is external).

Managing your contact preferences:

If you do not want to hear from us, that’s fine just let us know on info@microhive.org.uk

Keeping your information up to date:

We may use information from external sources such as LinkedIn to identify when we think you have changed address so that we can update our records and stay in touch. We only use sources where we are confident that you have been informed of how your information may be shared and used. We are committed to putting you in control of your data and you are free at any time to opt out of us contacting you. To find out more, please contact info@microhive.org.uk. We really appreciate it if you let us know if your contact details change.

How to contact us:

If you want to request information about our privacy policy, you can write to:
Pennies from Heaven Fundraising Limited
PO BOX 542,
Witney,
OX28 9NE

Or email: info@microhive.org.uk

Complaints or queries:

This privacy notice was drafted with brevity and clarity in mind. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address above. We would also welcome any suggestions for improving our procedures.

Changes to this privacy notice:

We keep our privacy notice under regular review. This privacy notice was last updated in June 2024.